{"id":2141,"date":"2024-10-23T17:31:34","date_gmt":"2024-10-23T14:31:34","guid":{"rendered":"https:\/\/www.mtrh.go.ke\/?page_id=2141"},"modified":"2024-10-23T17:31:36","modified_gmt":"2024-10-23T14:31:36","slug":"health-records-and-information-services-hris","status":"publish","type":"page","link":"https:\/\/www.mtrh.go.ke\/?page_id=2141","title":{"rendered":"Health Records and Information Services (HRIS)"},"content":{"rendered":"\n

Health Records and Information Services is dedicated to ensuring availability, accuracy, confidentiality, integrity and security of patient health information.<\/p>\n\n\n\n

Health Records and Information Services (HRIS) is one of the Departments under the Directorate of Health Informatics, formed in 1917 when MTRH was founded. Currently it has a capacity of 193 staff (Health Records and Information Officers, Records Management Officers, Statisticians and Records Clerks).<\/p>\n\n\n\n

Standard Operating Procedures for HRIS Key Services\/Functions:<\/strong><\/p>\n\n\n\n

    \n
  1. SOP for Patient Registration<\/li>\n\n\n\n
  2. SOP for Filing of Health Records<\/li>\n\n\n\n
  3. SOP for Analysis of Statistics<\/li>\n<\/ol>\n\n\n\n

    Other Services\/Functions:<\/strong><\/p>\n\n\n\n

      \n
    1. Scheduling Appointment<\/li>\n\n\n\n
    2. Replacement of Lost Documents<\/li>\n\n\n\n
    3. Confirmation of Birth Notification<\/li>\n\n\n\n
    4. Manual\/Electronic Health Records Retrieval\/Access<\/li>\n\n\n\n
    5. Research Facilitation<\/li>\n\n\n\n
    6. Late Birth Notification<\/li>\n\n\n\n
    7. Development and\/or Review of Encounter Forms for Electronic Medical Records (EMRS)<\/li>\n\n\n\n
    8. Participate as members to Hospital Committees\/Taskforces as appointed by the CEO from time to time<\/li>\n\n\n\n
    9. Training of students on attachment and interns<\/li>\n\n\n\n
    10. Verification\/Authentication of medical documents<\/li>\n<\/ol>\n\n\n\n

      Implementation of Electronic Medical Records System (EMRS) one of the Modules of ERP which include:<\/p>\n\n\n\n

        \n
      1. Patient Registration<\/li>\n\n\n\n
      2. Appointment Alerts and Reminders<\/li>\n\n\n\n
      3. Utilizing data analytics superset feature for report generation<\/li>\n\n\n\n
      4. Development and uploading of encounter forms to enhance report generation following integration of radiology and lab services. Artificial Intelligence (AI) piloted with Chest X-rays.<\/li>\n\n\n\n
      5. Digitization of Old Patient\u2019s Records and uploading onto EMRS.<\/li>\n<\/ol>\n\n\n\n

        Other utilized technologies includes:<\/strong><\/p>\n\n\n\n

          \n
        • Linking EMRS with ICD-11 for morbidity and mortality reporting.<\/li>\n\n\n\n
        • Usage of online Google Sheets\/Forms to improve time taken on data collection, analysis and reporting of health statistics into Kenya Health Information System (KHIS). This is also a backup mechanism as mitigation to system downtimes eventualities.<\/li>\n\n\n\n
        • Server space available at Data Centre to store\/backup health data\/information.<\/li>\n<\/ul>\n\n\n\n

          Data Science with two officers trained in 2023-2024 FY plays a crucial role in leveraging data to improve healthcare delivery, patient outcomes, and operational efficiency- Key deliverables include: Data collection and integration, data cleaning and preparation, data analysis and interpretation on descriptive, predictive and prescriptive data and data visualization.<\/p>\n\n\n\n

          Generally HRIS handles health-related data, ensuring that health records are collected, maintained, and made accessible while ensuring confidentiality and accuracy. HRIS is crucial in hospitals, clinics, and healthcare systems, as it supports clinical care, decision-making, and compliance with legal and regulatory requirements.<\/p>\n\n\n\n

          In conclusion, the Directorate of Health informatics at The Moi Teaching and referral is tweaked to be a composite of information that will nudge forward healthcare, drive innovation and offer information at the click of a button. Today, the institution is bolstered with efficiency, state of the art technologies and accelerated services resultant of a technological spine that serves the hospital. <\/p>\n","protected":false},"excerpt":{"rendered":"

          Health Records and Information Services is dedicated to ensuring availability, accuracy, confidentiality, integrity and security of patient health information. Health<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":222,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"colormag_page_container_layout":"default_layout","colormag_page_sidebar_layout":"default_layout","footnotes":""},"class_list":["post-2141","page","type-page","status-publish","hentry"],"jetpack-related-posts":[{"id":222,"url":"https:\/\/www.mtrh.go.ke\/?page_id=222","url_meta":{"origin":2141,"position":0},"title":"Directorate of Health Informatics","author":"admin","date":"December 6, 2023","format":false,"excerpt":"The Directorate of Health Informatics is a specialized division of Moi Teaching and Referral Hospital, responsible for managing and overseeing all information technology (IT) processes, data management, and digital and Health Records services of patient care. Its primary mission is to ensure that the organization\u2019s technological infrastructure, data systems, and\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":288,"url":"https:\/\/www.mtrh.go.ke\/?page_id=288","url_meta":{"origin":2141,"position":1},"title":"Directorate of Mental Health and Rehabilitative Services","author":"admin","date":"December 11, 2023","format":false,"excerpt":"The Department has two units, the Mental Health Unit and the Alcohol and Drug Abuse Rehabilitation (ADA-R) Unit. 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The outpatient services include; Sick Child Clinic and Specialized Clinics, a fully-equipped Emergency Department, and\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":66,"url":"https:\/\/www.mtrh.go.ke\/?page_id=66","url_meta":{"origin":2141,"position":3},"title":"MTRH College of Medicine","author":"admin","date":"December 5, 2023","format":false,"excerpt":"[vc_row][vc_column][vc_btn title=\"Online Application-March 2026 Intake\" color=\"primary\" size=\"lg\" css=\"\" link=\"url:https%3A%2F%2Fportal.mtrh.go.ke%2Fadmissions%2FMTRH-COLLEGE-OF-MEDICINE---March-2026-Intake-(Courses-Applications)|title:MTRH%20College%20of%20Medicine-March%202026%20Online%20Application\"][vc_column_text css=\"\"]Advert Notice Moi Teaching and Referral Hospital has a fully-fledged college of Medicine with a complement of 1,200 students at any given time. The college provides specialized training in healthcare providers in Health Leadership, Nursing, Clinical Medicine, Health Records, orthopedics, Wound\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":5472,"url":"https:\/\/www.mtrh.go.ke\/?page_id=5472","url_meta":{"origin":2141,"position":4},"title":"Centre for Assault Recovery of Eldoret (CAR-E)","author":"admin","date":"March 31, 2026","format":false,"excerpt":"Centre for Assault Recovery of Eldoret (CAR-E) was established in 2007 by Moi Teaching and Referral Hospital in partnership with AMPATH, Kenya Police, German Development Cooperation and the Legal Aid Centre of Eldoret. The need for the Centre was due to a growing increase in number of sexual abuse and\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":4661,"url":"https:\/\/www.mtrh.go.ke\/?page_id=4661","url_meta":{"origin":2141,"position":5},"title":"About the College","author":"admin","date":"September 30, 2025","format":false,"excerpt":"[vc_row][vc_column][vc_tta_tabs style=\"outline\" color=\"sky\" gap=\"2\" active_section=\"1\" pagination_style=\"outline-square\"][vc_tta_section i_icon_fontawesome=\"fas fa-book-reader\" add_icon=\"true\" title=\"Overview\" tab_id=\"1759402066703-b491826d-698e\"][vc_column_text css=\"\"] Moi Teaching and Referral Hospital has a fully-fledged college of Medicine with a complement of 1,200 students at any given time. The college provides specialized training in healthcare providers in Health Leadership, Nursing, Clinical Medicine, Health Records, orthopedics,\u2026","rel":"","context":"Similar post","block_context":{"text":"Similar post","link":""},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]}],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=\/wp\/v2\/pages\/2141","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2141"}],"version-history":[{"count":1,"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=\/wp\/v2\/pages\/2141\/revisions"}],"predecessor-version":[{"id":2142,"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=\/wp\/v2\/pages\/2141\/revisions\/2142"}],"up":[{"embeddable":true,"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=\/wp\/v2\/pages\/222"}],"wp:attachment":[{"href":"https:\/\/www.mtrh.go.ke\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2141"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}